After implementing a SeamlessDoc solution for this need, things immediately became more manageable. The submission process didn't change all that much, users simply submit with a SeamlessDoc now instead of email. 

What did change, however, is the process for our Board Clerk. With the added help of the GRM® tool, our clerk now has one singular location where she can manage all submissions, organize those submissions easily, export data when needed, easily search submissions based on personalized search criteria and generally simply manage these submissions with ease and efficiency now.